Project Time Management

  1. Types of Schedules
    1. Mater – Major events and dates. Often part of the contract
    2. Detail – major events broken down into tasks
  2. Elements of time management
    1. PMI
      1. Define activities
      2. Sequence Activities
      3. Estimate activity resources
      4. estimate activity duration
      5. develop schedule
      6. control schedule
    2. Work Breakdown Structure (WBS)
      1. activities
      2. relationships
      3. durration
    3. Steps
      1. Define activities
      2. Define durration
      3. Establish dependency (predecessor/successor)
        1. finish-start
        2. start-start
        3. finish-finish
        4. lag time – time before successor activity can begin
        5. lead time – time the successor can overlap the predecessor.
      4. Milestones – significant events that don’t consumer resources or have drration
    4. Graphic Representations
      1. Gantt Chart – like in Microsoft Project
      2. Network Diagram – like a flow chart
  3. Critical Path and Float
    1. Critical path – the path through the network that results in the latest completion date (the sum of the duration of all the activities on the critical path)
    2. Early-start dates -the earliest a task can start
    3. Float – the amount of time something can be delayed from early start without changing the completion date
    4. Total float – the differences between the end date of the last activity on the critical path, and the end date of the project.
    5. Negative float – the tasks are calculated to take longer than the project has
    6. Free float – float for tasks not on the critical path
    7. Late start dates – the latest date a task can start?
  4. Managing the schedule
    1. Tracking and reporting progress
      1. Reporting percentage completed – have to be clean on what you are measuring
      2. Managing Schedules using milestones – creates urgency throughout the project, so that it doesn’t built up at the end
      3. Current schedule – keeps team up to date and helps know how the project is doing compared to the project plan
    2. Resource leveling – making sure none of your resources are overworked
    3. Accelerating the schedule
      1. contingency time – adding optional activities to the critical path that can be dropped if necessary
      2. Changing scope
      3. Additional Resources
      4. Changing quality
  5. Project Scheduling software
    1. Appropriate to project complexity
    2. Features
      1. cost
      2. familiarity
      3. team members should be able to see the schedule
      4. Should track and display
        1. durrations
        2. relationships
        3. milestones
        4. start/end dates
        5. resource calendars
        6. graphic charts
      5. Advanced projects should have
        1. issue tracking
        2. portfolio management
        3. resource leveling
        4. document management
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